solved Project AssignmentFor this week we will log into the Changepoint

Project AssignmentFor
this week we will log into the Changepoint PPM tool (formally called
Daptiv), familiarize ourselves with navigating within the tool, and
begin building out a project. We will take the fictious (or real)
project that you identified during our prior discussion (where you
developed a first draft WBS). Continue to build upon that project for
this assignment and subsequent project assignments. Be sure that your
project is thorough and includes project team members (expand the
project further if you need so that way you gain all the benefit of
understanding these concepts).Watch the video in the Weeks folder on how to navigate the Changepoint PPM tool.Log into Daptiv: https://login.daptiv.com/Create a workspace (project) for your project.Add team members to your projectAdd your project tasks into the toolAdd
durations for how long each work package will take (ignore the
start/finish dates for now) and assign all work packages to team members
(note you do not need to assign deliverables to team members)Watch the video within the Weeks folder on how to add in durations.Steps for adding duration and team members:Add
in Predecessors to the project; this will help show the sequence of how
work packages relate to each other (for example, task B comes after and
cannot be started until I finish task A; thus, task A is task B’s
predecessor).Set beginning date of the first non-summary task to current dateAdd in predecessors to non-summary tasks (work packages) to begin sequencing your tasks i. Steps for adding in predecessors:Set at least two tasks to be in parallelNote this is done by having at least two tasks with the same predecessorImplementation)
iii. Populate a project scope statement within the description field
(at least two sentences) iv. Put the planned start to today’s date and
populate the planned finish based on how long you estimated your project
might take.v. Populate your estimated budget. vi. Set the phase to Initiationvii.Click ‘Custom Fields’ tab on the topx. Click Finish. Your project will now be created and visible.v.Disregard the planned start and finishvi.If
this is a deliverable choose that field as applicable in the bottom
right (note I forgot to mention this in the video – if you don’t select
it you won’t be penalized).vii.Click Saveviii.Continue following that process to add in your 5+ deliverables ix. To add in work packages, click the ‘+Add’x.Enter the title of the work package and click save.xi.Next, drag the work package by clicking and holding down on the # column, so it falls under neat the correct deliverable.xii.Next,
click the indent button on the top to indent the work package under the
task xiii. Continue the process to add in at least 2-3 work packages
per deliverable.i.Click on the work package that you want to updateiii.Change
the duration field to the proper duration of the task. Note if your
task is less than a day, leave duration as 1, but populate in hours the
time the task will take in the planned work field. Daptiv will use
planned work if populated; if not it uses Duration to determine overall
project length and resource needs.iv.Next click under Assignees and choose ‘Add Assignee’ – this assigns the task to a team member to complete.Add in at least four (4) Project Risks and mitigation information.Go
back to your tasks, add another deliverable to your project called
“Risk Planning” and include two work packages: “Schedule Risk Planning
Session” (1 hr) and “Complete Risk PlanningAdd in Budget and Expenses to your project.Create MilestonesCreate a minimum of two milestones within your project.Steps:Modify the lengths of a couple of tasksDo this by changing the duration of at least two of your tasks.Flag the first two tasks as DoneDo this by either:Flag the third task as 50% completeDo this by either:Next, we’ll complete a project status update – which typically is performed weekly by ProjectSteps for creating the status report:a. Steps for adding a riskd. Click Save and add in an additional three risks (for a total of four)b.
Notice when looking at the data the system automatically populates a
risk magnitude score (likelihood x consequence) and an exposure score
(likelihood x $ impact)Session” (2 hrs)a. Steps for adding in expensesb. Note we won’t add in the ‘actual expense’ information until the expenses occur in the future(or)Managers8.Risk – how concerned are we in relation to the identified risks?As
a project goes through the execution phase, project control is critical
to ensure that a project stays within the constraints of time, cost,
and scope. A project manager will use different monitoring techniques to
help keep the project within these constraints. If a project incurs
changes, becomes delayed, or costs become higher, a project manager will
execute change control to document and determine how to handle the
change.Once
a project is completed, the project team should complete a final
project report, which is the administrative record of the completed
project, which identifies all its functional and technical components as
well as other important project history. It includes all the strengths
and weaknesses of the project as it progressed and offers a final
assessment of what went right (or wrong) throughout the life of the
project. It is essentially a “lessons learned” document of the project.Log back into the Changepoint PPM (Daptiv) tool.Go to Issues on the left Menu, and create two issuesIn the Issues screen click ‘Add’Assign a topic (short summary – 4-5 words of the issue)Add a description (more lengthy information about the issue)Set the issue as 20% completeFeel free to adjust the start date and deadline if you wish.Add an assignee to the issue by browsing the member directory and choosing yourself.If
not already existing, add a deliverable related to Project Close in
your project with a work packages titled “Perform Lessons Learned
Workshop” and “Complete Project Close Report.”Flag all tasks as completeComplete
this by either selecting each task and setting the status as Done, or
you may use your shift key and select all tasks (first task -> hold
shift key -> last task). Then right click on Status and choose ‘Mark
as Complete’Close all risksComplete this by going to your Risk list, and updating the status for each to ‘Risk Resolved’Add in at least four (4) lessons learnedYou
will be creative with this assignment and make up some lessons learned
that you believe you may have learned from completing the project.Steps:Go to ‘Lessons Learned’ on the left menuClick ‘Add’ on the topComplete the fields: Lesson Type, Topic, Lesson, and Impact.Repeat to add in at least three different lessons learned.Update project status to completeUsing the ‘Status’ button in the top right.Update the ‘State” field to ‘Completed’Update the ‘Phase’ field to ‘Close Out’Within
the Update Notes add in 2-3 sentences on what you learned this week.
Also add in 1-2 sentences about your experience with Daptiv.8. Runs/save a project report and submit to the instructor for grading